Accounting Clerk

JOB TITLE: Accounting Clerk – Internal/External Posting
POSITION STATUS: Full-time, permanent (35 hrs./week)
COMPENSATION: $50,204 - $54,301 per year
REPORTS TO: Director of Finance
CLOSING DATE: Sunday, March 16, 2025, at 3:00 p.m. EDT

Are you looking for a meaningful opportunity to grow your career while making a positive impact in our community? Join the Sault Community Career Centre (SCCC) as an Accounting Clerk! At SCCC, our mission is to empower job seekers and newcomers through personalized employment and settlement services that foster connection, support employers, and enrich our community. Our inclusive, supportive workplace offers valuable experience, collaboration with a dedicated team, and a healthy work-life balance with generous vacation and paid personal emergency days. Be part of an organization that champions innovation, teamwork, and career growth.

JOB SUMMARY

The Accounting Clerk plays a vital role in supporting the financial health and operational efficiency of the organization. Reporting to the Director of Finance, the Accounting Clerk is responsible for performing a variety of accounting and administrative tasks. This role also involves maintaining accurate financial documentation, adhering to established procedures, and ensuring compliance with organizational and regulatory requirements.

In addition to financial responsibilities, the Accounting Clerk provides administrative support to enhance operational processes and contributes to the efficient management of inventory and procurement systems. The ideal candidate demonstrates attention to detail, organizational skills, and a commitment to maintaining confidentiality while working collaboratively within a team-oriented environment.

KEY DUTIES AND RESPONSIBILITIES

ACCOUNTING AND BOOKKEEPING
• Bookkeeping and Financial Processing: Perform bookkeeping functions using QuickBooks.
• Invoice & Payment Processing: Organize and process invoices, payments, purchase orders, cheque requisitions, and billing documentation.
• Payroll & Government Remittances: Assist in payroll preparation and ensure timely submission of relevant government remittances.
• Financial Statements & Audits: Assist in preparing monthly internal year-to-date financial reports and supporting the external audit process.
• Budgeting & Forecasting: Contribute to the preparation of budgets, financial forecasts, and other key financial documents as needed.
• Data Management: Build and maintain Excel worksheets to support financial tracking, reporting, and reconciliation processes.

INVENTORY AND PROCUREMENT
• Inventory Management: Track and maintain office and janitorial supply inventories, ensuring timely reordering and accurate record-keeping of purchase orders, receipts, and usage.
• Procurement & Vendor Coordination: Manage the procurement process, liaising with vendors to secure competitive pricing and quality goods while ensuring compliance with purchasing policies.
• Office Equipment & Asset Tracking: Monitor office equipment and assets, ensuring proper maintenance, usage, and adherence to organizational guidelines.
• Sustainable Disposal Practices: Oversee the disposal of obsolete supplies and equipment in compliance with environmental and organizational standards.

ADMINISTRATIVE SUPPORT AND PROCESS IMPROVEMENT
• Executive Support & Scheduling: Provide administrative assistance to the Director of Finance and senior leaders, including scheduling, document preparation, and meeting coordination.
• Process Enhancement: Assist in developing and updating office procedures, policies, and systems to improve efficiency.
• Data Compilation & Reporting: Compile data and prepare reports, presentations, and documentation as needed.
• Office Communication & Supplies Management: Handle office communications, including emails, phone calls, and correspondence, while tracking and managing office and janitorial supplies within budget.
• Special Projects & Records Management: Support special projects and maintain accurate filing systems, ensuring timely and precise data entry.

QUALIFICATIONS

EDUCATION

Post-secondary Degree or Diploma in Accounting, Finance, Business Administration, or a related discipline.

KNOWLEDGE/EXPERIENCE

• Strong understanding of bookkeeping principles and accounting functions.
• Proficiency in QuickBooks accounting software and Microsoft Office.
• Solid organizational and time management skills with the ability to manage multiple priorities while maintaining attention to detail.
• Experience with financial reconciliations, invoicing, and general accounting procedures.
• Demonstrated ability to problem-solve and make sound decisions.
• Ability to maintain efficient financial processes and procedures.
• Proactive, with a keen interest in learning and improving accounting skills.
• Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders, emphasizing reflective listening and thoughtful responses.
• Ability to maintain confidentiality and handle sensitive financial data with discretion.
• Ability to work independently and collaboratively within a team environment.
• Proficient in Microsoft 365 Workspace and Adobe Reader (e.g., Outlook, Teams, Word, Excel, PDF); ability to learn additional programs as needed.
• Knowledge of de-escalation techniques and tools.
• Deep awareness of and respect for cultural diversity, employing effective interpersonal and intercultural communication techniques.
• Proven adaptability to dynamic situations with a calm and professional demeanour.

OTHER
• Satisfactory Criminal Record Check, including Vulnerable Sector Check
• Applicants must be legally entitled to work in Canada

HOW TO APPLY

Qualified candidates should submit their resume and cover letter as one PDF document by email no later than Sunday, March 16, 2025, at 3:00 p.m. EDT, with the subject line: ACCOUNTING CLERK APPLICATION to: [email protected]

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

The Sault Community Career Centre is an inclusive employer committed to an application and interview process and work environment that is inclusive and barrier-free. Accommodation is available in accordance with the Ontario Human Rights Code/AODA. Applicants need to make any accommodation requests for the application or interview process known in advance by contacting the Director of Resources at (705) 759-0909 ext. 4261.