GAME ON – OLG needs you
We’ve said GAME ON, and we mean it – OLG is rapidly transforming its organization to better serve Ontarians by delivering great gaming experiences through our digital, retail lottery, and land-based gaming channels. Over the course of fiscal 2022-23, OLG delivered a record $2.5 billion in net profit to the Province of Ontario. OLG is now expanding our horizons even further, with a new strategic direction, to become a world class gaming entertainment leader with a globally admired digital platform.
We are ready to take this game to the next level and need a passionate Payroll Specialist. In a Workday, service provider model the Payroll Specialist performs payroll coordination and consolidation activities ensuring the accurate and timely execution of OLG Payroll and employee tax documents. The role is accountable for data and process validations to ensure accuracy and completeness of manual and Workday automated payroll data, records, reports, funding and 3rd party remittances and deliverables.
YOUR ROLE IN THE GAME
Reporting to the Manager Payroll, you will be empowered to:
Complete accurate pay data collection spreadsheets, ensure second validation and timely submission of pay impacting items not originating or configured in Workday via EIB, one-time payroll input, or through time and absence entry.
Action Workday inbox tasks, review audits, report validations for scheduled biweekly and monthly payroll processing cycles and take necessary actions. Execute pay calculation, retro pay, pay completion, over payments and settlement of biweekly and monthly payrolls, following strict payroll deadlines.
Collaborate with HR teams and service providers to determine and support resolution and communication to employees regarding corrections and overpayments. Escalate complex or ambiguous findings to Manager, Payroll.
Manage the processing of pension and benefit enrollments for all types of leaves and ad-hoc pension board requests, in addition to handling manual leave balance adjustments and payouts for employees on leave.
Ensure timely and accurate processing of Records of Employment for employees and Service Canada.
Monitor the bank payroll account for rejections and place bank recalls for direct deposit amounts and stop payment requests for cheques as necessary. Coordinate, calculate, and process preauthorized payments for benefits in Workday.
Reconcile all tax remittances to meet biweekly, monthly, quarterly, annual reporting requirements. Ensure the transmission of deduction remittances and payroll-related files to external agencies such as Canada Life, Unions, and Pension Boards.
Complete biweekly, monthly, quarterly, and annual report validations and reconciliations as per standard operating procedures and schedules.
Respond to requests for pay and tax information including legal and government agency demands. Complete garnishment processing in a timely manner.
Prepare source documents and conduct walkthroughs to meet internal and external audits requirements adhering to controls requirements.
Provide guidance and support to HR teams for legislative or compliance interpretations on terminations, retirement payments and settlement payments as well as payroll-related processes, Workday entries and process off-cycle payments end to end.
Prepare assigned year-end payroll deliverables including balancing T4’s to paychecks and remittances. Conduct audits on T4s and coordinate updates in Workday for the following pay year. Handle year-end processing, reporting requirements.
Participate in user acceptance testing for payroll, including testing of exception payroll scenarios and tax and remittance implications for legislative changes, enhancement, release. Providing feedback on results to the Manager, Payroll.
Recommend system, process and procedure enhancements to improve efficiencies, eliminate manual tasks and support payroll and compliance best practices and maintain standard operating procedures.
WHAT YOU NEED TO PLAY
Work Experience: 2 years of progressive payroll experience in a medium to large, fast paced environment | 1-2 years calculating gross to net payroll results, including pay period reversals and adjustments | Practical work experience using payroll solution such as Workday, SAP, Workforce Now, Dayforce | Experience in spreadsheet macros, formulas, data analysis and validations
Education: Post-secondary education in Human Resources, Business or Accounting with a focus on HR and Payroll | Demonstrated knowledge of Canadian tax programs include CPP, EI, federal and provincial tax | Has attained, or is working towards, Canadian Payroll Association Payroll Compliance Practitioner certification (PCP) preferred | Intermediate to advanced knowledge of spreadsheet applications and templates to support accurate data manipulation, data comparison, formulas and adjustments | Knowledge of principles, practices and legislation and calculations to support execution of biweekly and monthly payrolls for medium size organization (1000-2000 employees)
Critical Skills: A keen customer focus applied in a shared service team, preferably in HR, and excellent follow-up skills | Manage conflicting interpretations, objections and/or heightened emotions effectively | Strong communication skills to successfully probe to understand, analyze information and communicate clearly verbally and in writing | Displays attention to detail and accuracy with sound practice of calculation and data validation | High degree of judgement and the ability to multi-task and prioritize work, with conflicting priorities and tight deadlines | Professional manner, with the ability to maintain confidential and highly sensitive information
Strategic Thinker: strong strategic and critical thinker with ability to delve into unique challenges and find creative solutions
Collaboration & Fun: inclusive and collaborative work style while creating fun and excitement in our work
Integrity and Trust: do what's right and operate with transparency and openness
PERKS OF JOINING OUR TEAM
Part of a Bigger Picture: socially responsible company that gives back all its profits to the province and people of Ontario
Flexible Work Environment: to help balance both work and life
You Matter: family friendly work practices and hybrid work
Freedom to Innovate: supports new and better ways to be successful
Be your Authentic Self: environment that values diversity as a source of strength
Learning Galore: 24-7 access to robust online learning programs
Public Service Pension Plan: participate in a major defined benefit pension plan sponsored by the Government of Ontario
Variable Pay Program: performance-based incentives to share in our success (Permanent OLG Employees Only)
Learn about OLG – GAME ON!
OLG’s purpose is to contribute to a better Ontario by delivering great entertainment experiences for our customers. We are a multi-billion-dollar organization with a wide array of business lines including, lottery, land-based casinos, digital lottery and casino, horseracing, and charitable gaming. OLG is amidst a massive transformation focusing on being customer obsessed and bringing our digital business to a whole new level.
The key to our success is our people. Our culture will be grounded in true, positive partnerships that embrace trust, clarity, and openness in all that we do. We are supporting and empowering employees and teams across the organization through greater accountability, leadership development and growth opportunities. OLG is embracing more flexible work options and family friendly work practices including hybrid work.
Equity, diversity, and inclusion are essential elements of our culture and cornerstones of the Five Truths that OLGers Live by. At OLG, our employees have the space to be themselves and use their perspectives and skills to benefit the people and the Province of Ontario.
While we are re-shaping and growing our business, we are unwavering when it comes to living our purpose, and ensuring our business delivers meaningful benefits for the people of Ontario. OLG’s net profits are reinvested back into the province, contributing to the quality of life for Ontarians.
To learn more about OLG go to our website at www.olg.ca
We look forward to hearing from you, interested applicants please apply online by October 24, 2024.
OLG is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Please contact Human Resources at [email protected] if you require accommodation at any time throughout the hire process.
We thank you for your interest in this opportunity; however only those individuals selected for an interview will be contacted.
Personal information is collected by the Ontario Lottery & Gaming Corporation (OLG) and/or its third party service provider(s) under the authority of the Ontario Lottery and Gaming Corporation Act, 1999, SO 1999, c 12, Sch L and the Employment Standards Act, 2000, S.O. 2000, c. 41 (as amended) and will be used for the purpose of determining qualifications for employment with OLG and for recruitment modernization initiatives. The information will be managed in accordance with all applicable laws, OLG’s Protection of Privacy Policy (the Policy) and related policies and procedures. For any questions about this collection, please contact [email protected], 800-70 Foster Drive, Sault Ste. Marie, ON, P6A 6V2.
